Accessible Meetings and Presentations

Meetings and presentations should conform with all WCAG 2.0 requirements.

Online meetings and presentations follow similar accessibility guidelines for video content, but include some interactive requirements (e.g. audience participation).

Accommodations Requests

You should ensure the audience has an opportunity to request accommodations well before online events (e.g. meetings, conferences, events, classes) to create an inclusive and accessible environment:

  • Students should contact Disability Services about accommodations needs for classroom, lab, and exam activities, both online and in-person.
  • A notification should be provided in text format, e.g. "To request disability-related accommodations, please contact [email address] or call [phone number]." before each online event to have ample time to address accommodation needs.

Please note major accommodations already being provided at an event. For example, Zoom provides automated live transcribing. That may be enough for most audience members, so that would reduce the number of accommodation requests if they know the event will take place over Zoom. Yet, if someone needs more than automated live captioning, such as live human transcribing (CART services), they would know to ask for that additional accommodation ahead of time for the event organizer to prepare.