Travel
This website is dedicated to providing you with important and useful information regarding the accounting and disbursement function of the university including rules and regulations, online forms, travel information, FAMIS, training materials, and much more. We hope you will find this website helpful.
Risk, Fraud, & Misconduct Contact Information
Please print the transcripts indicating trainings have been completed and submit them with your Travel Card application.
- Train Traq Course 2112042: Travel Program Overview - TAMUCC
Travel Compliance Specialist
Procurement & Disbursements
Office: Purchasing Bldg, Unit #5731
Phone: 361-825-3034
Zip+4: 78412-5731
travel@tamucc.edu
All Travel related questions should be sent to travel@tamucc.edu
The Travel Office is located in the Purchasing Building.
For a map and directions, please visit Purchasing’s Website.
Office Hours:
Monday - Friday: 8AM - 5PM
Saturday & Sunday: CLOSED
∗ State law requires that users of this site are informed that this site collects the following information about users: Name, Social Security Number (or) Tax ID Number, Phone Number, Address.
Contact Us
Office:Purchasing Building Rm. 112
361-825-3034
Travel Guidebook
Expenditure Guidelines
Forms
Dart Travel Card Application
Citibank Travel Card Application (CBT)
Example Cardholder Agreement
Missing Receipt Form
Business Meal Form
Travel Report Checklist
Tax Exemption Certificates
Mileage Reimbursement-Under $50
Concur Training Video
Useful Links/Resources
Travel Expense Checklist – State Funds
Travel Expense Checklist – Local Funds
ATF Travel Request Memo
Template for Travel Increases
How to Add a Delegate to Concur
Safe Harbor Guidelines
Textravel
New Travel Request Training Videos
CISI Evac Card Available Online
10 Things You Must Know Before Taking Your Laptop Overseas
State Travel Management Program - Car Rental Contract
Travel Warnings & Alerts
RED 24 EXTREME RISK WARNINGS
Weekly Regional Security Forecast and Extreme Risk Countries and Regions
The State Department’s Travel Warning on Pakistan which advises against all non-essential travel to Pakistan due to ongoing security concerns. Although the System has prohibited travel to Pakistan as it is listed as an extreme risk country by our international information firm Red24, the State Department’s statement further reinforces that all travel to Pakistan should not occur. If you have any travel related questions contact Card Services Office at ext. 2749. Thank you.
Personal Car Mileage vs. Rental Car Cost Comparison
Due to an audit finding for Travel Office of “Conservation of Funds” by the State auditors this past summer, effective September 1, 2014 all travelers using a personal owned vehicle for business related travel will need to provide a Personal Car Mileage vs. Rental Car Cost Comparison worksheet with their Concur expense report. Reimbursement of personal vehicle mileage will be limited to the lesser of the two comparisons. This applies to both State and Local funds. For more information please email Travel@tamucc.edu.
“Per Section 1.2 Conservation of State Funds, 1.2.1 Requirements of the Travel Regulations Act: A state employee is entitled to reimbursement of certain travel expenses required by the employing agency to conduct official state business. The amount of reimbursement is subject to certain limitations as prescribed by Chapter 660 of the Texas Government Code, the General Appropriations Act and rules adopted by the Comptroller.
Personal Car Mileage vs. Rental Car Cost Comparison Mileage Calculator
State Mileage Rate
State Mileage Reimbursement rate has increased to $0.67 cents per mile effective Jan 1, 2024 – Dec 31, 2024. This rate is consistent with the Internal Revenue see Service’s standard mileage rate. For more information, see https://fmx.cpa.texas.gov/fmx/travel/textravel/rates/index.php in TexTravel.
Due to an audit finding for Travel Office of “Conservation of Funds” by the State auditors this past summer, effective September 1, 2014, all travelers using a personal owned vehicle for business related travel will need to provide a Personal Car Mileage vs. Rental Car Cost Comparison worksheet with their Concur expense report. Reimbursement of personal vehicle mileage will be limited to the lesser of the two comparisons. This applies to both State and Local funds.
Worksheet is available on travel website at http://purchasing.tamucc.edu/travel/. For more information please email Travel@tamucc.edu.
“Per Section 1.2 Conservation of State Funds, 1.2.1 Requirements of the Travel Regulations Act: A state employee is entitled to reimbursement of certain travel expenses required by the employing agency to conduct official state business. The amount of reimbursement is subject to certain limitations as prescribed by Chapter 660 of the Texas Government Code, the General Appropriations Act and rules adopted by the Comptroller. A State Agency must minimize the amount of travel expenses reimbursed by ensuring that each travel arrangement is the most cost-effective considering all relevant circumstances. (Texas Government Code Section 660.007) This applies to both State and local funds.” http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.660.htm
History:
State Mileage Reimbursement Rate has decreased to $0.56 cents per mile effective Jan. 1, 2021 – DEC. 31, 2021. This rate is consistent with the Internal Revenue see Service’s standard mileage rate. For more information, see Historical Travel Rates in TexTravel.
State Mileage Reimbursement Rate has decreased to $0.575 cents per mile effective Jan. 1, 2020- DEC. 31, 2020. This rate is consistent with the Internal Revenue see Service's standard mileage rate. For more information, see https://fmx.cpa.texas.gov/fmx/travel/textravel/rates/current.php in TexTravel.
State Mileage Reimbursement Rate has increased to $0.58 cents per mile effective Jan. 1, 2019 – DEC. 31, 2019. This rate is consistent with the Internal Revenue see Service’s standard mileage rate. For more information, see Historical Travel Rates in TexTravel.
State Mileage Reimbursement Rate has increased to $0.545 cents per mile effective Jan. 1, 2018 – DEC. 31, 2018. This rate is consistent with the Internal Revenue see Service’s standard mileage rate. For more information, see Historical Travel Rates in TexTravel.
State Mileage Reimbursement Rate has decreased to $0.535 cents per mile effective Jan. 1, 2017 – DEC. 31, 2017. This rate is consistent with the Internal Revenue see Service’s standard mileage rate. For more information, see Historical Travel Rates in TexTravel.
State Mileage Reimbursement Rate has decreased to $0.54 cents per mile effective Jan. 1, 2016 – Aug. 31, 2016. This rate is consistent with the Internal Revenue see Service’s standard mileage rate. For more information, see Historical Travel Rates in TexTravel.
State Mileage Reimbursement Rate is $0.575 cents per mile effective Sept. 1, 2015 - DEC. 31, 2015. This rate is consistent with the Internal Revenue Service’s standard mileage rate. For more information, see Historical Travel Ratesin TexTravel.
GSA Guide for Domestic per Diem Rates
GSA Disclaimer
Note: In-State and out-of-State Travel: If the city is not listed, you may use the county of the trip destination. If the county is not listed, use the standard rate. You must indicate which rate you are using and attach a copy of the GSA per Diem Rate Sheet with the travel voucher. If you have any questions, please contact the Travel office at 361-825-5767 or 361-825-2749.
GSA - General Services Administration (US) guide for Domestic Per Diem Rates.
Faculty-Staff Foreign Travel
Faculty and Staff Foreign Travel Checklist
Current Department of State Travel Warnings
International Travel Questionnaire for Extreme Risk Countries(If country is mentioned in the Weekly Regional Security Forecast and Extreme Risk Countries and Regions report this document is required and must be completed in its entirety. if it is not complete the travel request could be rejected back to you for updating.)
Please use below username and password to obtain card
Username: tamusemployee@culturalinsurance.com
Password: TAMUSEVAC
NOTE: It is highly recommended that travelers are checking the Red 24 Extreme Risk Warnings-Weekly Regional Security Forecast and Extreme Risk Countries and Regions prior to your scheduled travel to ensure there are no changes or updates that you should be aware of prior to your trip. This information is updated weekly.
Required Training for International Travel is as follows:
Foreign Travel Course #2111728: International Travel Safety: Safe Passage Presentation
Export Control Course # 2111212: Export Controls & Embargo Training – Basic Course
Export Control Course #2113639: U.S. Foreign Corrupt Practices Act
Copy of Train Traq transcript is required with documentation.
Concur Information
TAMUS has contracted with Concur and Corporate Travel Planners to help you better manage your travel needs more efficiently and effectively. Booking through Concur will allow you to record and track your travel progress from preapproval to booking reimbursement.
Corporate Travel Planners Contact Information:
Full Service: 866-901-3377
Online Travel Assistance: 877-727-5188
If you need assistance to have an Agent book travel, please contact 866-901-3377
Mon-Fri 8:00 am – 5:30 pm CST
Email: tamutravel@ctp-travel.com
Group Desk/Study Abroad: 800-810-2695 or email groups@ctptravelservices.com
Athletics: 800-810-2695 or email athletics@ctptravelservices.com
After hours:
Toll Free: 800-358-1229
Direct Dial: 303-801-2331
Concur training is available in Concur under the Help drop down box
on the Concur homepage
Student Travel Forms
Student Travel Packet Checklist - This is a required checklist for all forms below
The following list of student travel forms must be completed for approved individual student, student university sponsored group, or student organization travel as indicated in Student Travel Procedures 13.04.99.C1.01. This applies to all student travel that is organized, sponsored and/or funded by the University or by an organization properly registered at the University. Students traveling on behalf of the University must obtain prior approval from the appropriate department. This applies to travel by any mode of transportation.
Student Travel Checklist and Instructions
Approved Travel Request (TR via eTravel/Concur, if applicable)
Trip Itinerary
List of Participants
Waiver - Indemnification Form
Emergency Information Form
Driver's Record Request
Driver Release Form
Incident/Accident Report Form
Other Forms:
For Foreign Travel include the following forms:
Note - Faculty, staff, and students are required to take the following two TrainTraq's for International Travel Safety.
- Foreign Travel Course #2111728 - International Travel Safety: Safe Passage Presentation
- Export Control Course #2111212 - Export Controls & Embargo Training - Basic Course
- Export Control Course #2113639 - U.S. Foreign Corrupt Practices Act
These presentations provide safety and awareness education for Texas A&M University-Corpus Christi employees and students while traveling overseas. Faculty and staff can access presentations through TrainTraq via Single Sign-On (SSO). Students will need to contact the Employee Development and Compliance Services at (361) 825-2530 or employee.relations@tamucc.edu in order to gain access through an external gateway.
International Travel to Extreme Risk Countries - Current Requirements
International Travel Questionnaire for Extreme Risk Countries
Frequently Asked Questions
- Can a company be added to Concur for reimbursement?
No, you will need to submit a voucher create form for this type of reimbursement.