Insurance

Non-Employees 

All accidents and injuries involving students, visitors, faculty, and staff should be reported immediately to their direct supervisor. 

All emergency matters requesting immediate assistance will be handled by UPD. All accidents, injuries and safety concerns need to be entered into the campus incident reporting system Origami. 

Incidents involving employee injury involving contaminated sharps will also be entered into Origami and must ALSO be reported to the State of Texas Department of State Health Services. The form to be used can be found here.  

Employees 

You must report all work-related injury or incident to your supervisor immediately upon occurrence. Depending upon the severity of the injury, employees may need to seek immediate medical attention, these injuries need to be reported to UPD.  

In cases such as this, the injured employee's supervisor must receive knowledge of the incident as soon as possible. 

When considering the use of amusement type rides for any activity (bounce houses are considered amusement rides) System Risk Management would refer you to the Texas Department of Insurance website regarding amusement ride regulations.  This site provides a wealth of information regarding inspections and certifications by vendors of their respective amusement rides.

Link to the TDI Amusement Ride:

SUBCHAPTER J. RULES TO IMPLEMENT THE AMUSEMENT RIDE SAFETY INSPECTION AND INSURANCE ACT

If a vendor is listed on the TDI website, then that vendor is in compliance with the regulations promulgated by TDI, including the inspection requirement and the requirement to carry liability insurance in the amounts specified in Chapter 2151 of the Texas Occupations Code.  According to TDI, there is NO exemption or exception from complying with these regulations for governmental entities (i.e., cities, counties, etc.), even if the entity is only donating the ride for use by the public.

In order for the university to use inflatable bounce houses or other inflatable “rides” within the meaning of the statute, the university should:

1. Check the TDI website to confirm that the VENDOR providing the ride is approved by TDI and in compliance with the inspection and insurance requirements. This is updated weekly and shows the vendor and the inspection expiration date.
2. Confirm that the inspection sticker number and serial number of the ride listed on the website match the actual ride that is delivered by the vendor for use by the university.

Any employee involved in an accident while operating a state owned, or leased vehicle by Texas A&M University-Corpus Christi must complete the following:   

1. Submit a New Incident through Origami. 
2. Provide a police report, this is required. 
3. Complete a Motor Vehicle Accident Report (MVAR) email to the Insurance Liaison (Lorena Barrera). 
4. Photos of the damage to your vehicle, and other vehicle if applicable. 
5. Estimate of repairs. 
6. Department is responsible for paying the deductible. 

The Texas A&M University System Camp Insurance Program provides accident medical and general liability coverage's for minors participating in activities on Member premises.  The program can be used for activities of minors off-site; however, a thorough review by System Risk Management should occur prior to requesting coverage.

Typically, any high-risk activities would not be covered by the general liability policy. If a department has a question regarding an activity, a Risk Assessment Form and Risk Matrix (Attachment) must be completed for review by ORMS before insurance purchase.

All youth programs are coordinated through the Office of Research Engagement.  Questions related to youth program activities must be directed to Mr. Joseph Miller, Director, Research Engagement. 

Third Party Camps must secure their own insurance coverage. Third Party Camps must provide a copy of their Certificate of Insurance to the Insurance Liaison at Lorena.barrera@tamucc.edu. 

1. Complete the Submit a new camp for Minors Application.
2. In the event a claim must be filed, complete the Claim Form and submit to the address on the form.
3. Camp invoices will be processed through the Environmental, Health & Safety office with the account number provided by the department.

Texas A&M University System self-insurance provision letter is provided to TAMU-CC employee who is having an event or writing a proposal that requires a proof of insurance. 

Printing Letter from the Website:

Standard Provision Letter

From the drop-down menu on the left-hand side of the letter, select Texas A&M University-Corpus Christi.  Printing the letter from the website will give you the current date.

The System Special Events insurance covers short term events opened to students, faculty/staff, and the public.

Departments organizing special event where students and the public are invited can purchase the general liability and accident medical insurance for the occasion.  The policy is designed to provide coverage for all participants and staff during the event and covers accident medical and general liability insurance.

1. Department will complete the Special Event Application.
2. If a Certificate of Insurance (COI) is needed, department will provide name and address of the entity requesting the COI. And a copy must be sent to the Insurance Liaison (Lorena Barrera).
3. Special Event invoices will be processed through the Environmental, Health & Safety office with the account number provided by the department.

Fine art and equipment can be insured on a temporary basis. For more information on temporary coverage, please contact Lorena Barrera at 361-825-5525.

As a public institution, respective campuses/agencies often provide access to our facilities for third-party groups to conduct events on state property.  As state entities, Members are often protected from liability by sovereign immunity.  The Texas Tort Claim Act provides very specific and limited situation when, as a state entity, a Member may be liable, but generally, protection under sovereign immunity is very broad.

The Tenant User Liability Insurance Program (TULIP) provides third party groups (outside groups) with general liability and accident medical coverage for injuries or property damage which may occur during their event on TAMU-CC campus, and it also protects TAMU-CC by being named as an additional insured.

To access the website for a quote, the third-party group would have to access https://tulip.ajgrms.com.  If this is the first time the third-party group is using the site, they will need to register to create an account. The user ID is 32462854.

The quote and purchase process will directly take place between the third-party group and the provider Bene-Marc.  Request a copy of the Certificate of Insurance (COI) from the third-party group.

For new vehicles, departments must notify EHS within thirty (30) days of possession.

Upon notification insurance will be added to the vehicle and insurance card will be issued.

Automobile Accident Reporting

Any employee involved in an accident while operating a state owned, or leased vehicle by Texas A&M University-Corpus Christi must complete the following:  

1. Submit a New Incident through Origami.
2. Provide a police report, this is required.
3. Complete a Motor Vehicle Accident Report (MVAR) email to the Insurance Liaison (Lorena Barrera).
4. Photos of the damage to your vehicle, and other vehicle if applicable.
5. Estimate of repairs.
6. Department is responsible for paying the deductible.