Promotional Item Ordering Procedure

• Complete the required Laserfiche approval form to begin the request: https://lfformsportal.tamucc.edu/
• Your form will be routed to your Vice President or division's designated approver for review.
• Once reviewed, you will receive email confirmation of the approval decision.
  • If denied, you'll be informed why and how to proceed. 
    • If you would like your request re-considered, you may complete the Promotional Item Exception Form, which requires justification for the exception: Promotional Item Exception Form
  • If approved, move to the next step.

• After receiving approval, request bids from licensed vendors through AgoraCX: www.agoracxmp.com/tamucc
• Invite all relevant vendors, including at least 1 HUB vendor.
• Allow at least 3 days for vendors to submit bids.

• Review the bids and choose the best vendor for your needs and budget.
• Close the bidding process and contact the vendor directly to place the order.
• Payment can be made through a Purchase Order or P-card.
  • Note: Production begins only once payment is confirmed.

Please be aware that Marketing & Communications will review your item’s artwork to ensure compliance with university branding guidelines.

• To avoid delays, use the Texas A&M University-Corpus Christi Brand & Style Guide when designing artwork.

When purchasing branded items, make sure they align with these criteria:

• Branding Priority: Promotional items should lead with university branding.
• Student Engagement: Items should be used for student recruitment, retention, and/or campus life.
• Items for Employees: Clear business justification is required for purchases intended for employee use.
• Volunteer Shirts: MARCOM gives 1 free volunteer shirt per year to participating employees. This shirt is to be worn by volunteers at all university events. Contact licensing@tamucc.edu for requests.
• Budget: Can your department afford the purchase?
• Grant Compliance: Ensure the purchase aligns with grant requirements, if applicable.