One-Time Payment Request

Any employee, whether exempt or non-exempt, may accept additional employment with another department, unit, or component of Texas A&M University System, provided the employee obtains the advance approval of the head of the primary employing department. This process alerts the primary employing unit that the employee will be performing activities outside the scope of their normal duties and normal work time. If an employee has a heavy workload in the primary employing department, consideration should be given to whether additional activity would negatively impact the primary employing unit. Payment for ongoing services is added as an additional job in Workday and not paid on a One-Time Payment Request.

Nonexempt employees who accept additional employment within the Texas A&M University System must be paid 1½ times their regular hourly rate of pay unless the employment is occasional and sporadic, solely at the employee’s option, and in a different capacity from that in which the employee regularly engages. Do not use this Workday business process to pay non-exempt employees for overtime worked.

Employee Name- Name of employee performing services.

UIN - If you don't know the UIN, call Human Resources (ext. 2630) for assistance.

Total Payment Requested- Total amount to be paid for the specified activity.

Account Number to Charge Payment- Complete account number being charged for this supplemental payment. If using multiple accounts, please specify the amount individually for each account and include it in the description of payment.

Example: OTP total of $1000.00 being paid out of two accounts evenly. The OTP should include one line for $500 with account #1 and then another line for $500 with account #2 totaling $1000.00.

The completion and routing of the Workday business process are initiated by the paying department. If the work is performed by an employee not employed by the paying department, please send the following information to employment@tamucc.edu.

Name -

UIN -

Date(s) for services rendered -

Amount –

Amount Grossed Up: Yes or No

Account Number (15-XXXXX-XXXXX) –

Reason/Description –

If payment for the services is from an external funding source as defined in 15.01.01, a representative of the Grants Office will be part of the approver process during the Workday business process. The Budget Office will review and verify that funds for the one-time payment have been encumbered by the requesting department, once verified the one-time payment will be approved and forwarded to Payroll for processing or the next level approver.

Payment will be made according to the published Bi-Weekly payroll schedule after the Workday business process has been completely approved by all approvers required.

One-Time Payment Request