Logistics & FAQ

Check‑in windows

• Day‑1: 9:30–9:45 check‑in; orientation 9:45–10:00.
• Other days: 9:45–9:55 check‑in.

Drop‑off procedure

• Staff will greet families at the designated entrance and confirm the student on the roster. Please arrive within the check‑in window to avoid disrupting orientation.
• Bring photo ID for pick‑up verification.

Pick‑up procedure

• Dismissal begins at 4:00 PM; final sign‑out completes by 4:15 PM. Staff will verify authorized pick‑up names against the roster.
• To add an alternate pick‑up person, notify staff in writing in advance or email the camp office. For last‑minute changes, call the camp contact number.

Late arrivals and early pickups

• If your child will arrive late or leave early, notify staff in advance. Late arrivals should check in at the main desk; early pickups will be processed at the same desk and require photo ID.

• Required: water bottle, photo ID for pick‑up, closed‑toe shoes.
• Recommended: notebook and pen, sunscreen, light jacket (classrooms may be cool).
• Optional: personal laptop if requested in advance (we will specify software and setup if required).
• Do not bring: food to share (allergy policy), valuable items, or weapons. Phones are allowed but must be on silent and used only with instructor permission.

Staffing and certifications

• At least one staff member certified in Adult and Pediatric First Aid/CPR/AED will be on site during program hours. First‑aid supplies and emergency procedures are posted in each classroom.

Allergies and medication

• Indicate allergies and medication on the registration form. If medication must be administered during camp, complete the medication authorization form and deliver medication in original packaging to staff at check‑in.
• Lunch and dining staff will be informed of allergy lists and other dietary restrictions submitted via registration. Staff enforce no‑sharing and monitor for allergic reactions

Heat and outdoor precautions

• Activities are held indoors except for the short, supervised walk to and from lunch; in extreme heat or inclement weather we will suspend the lunch walk, keep students indoors, increase hydration and cooling measures, and notify families of any major schedule changes.

Emergency procedures

• For serious medical emergencies staff will call 911 and notify the student’s emergency contact immediately. Minor injuries are treated on site and logged.

Accessibility and accommodations

• We strive to accommodate documented needs. Contact the camp office in advance to discuss specific accommodations.

Daily flow

• Morning and afternoon each have four parts: two instructional/demonstration segments and two applied/problem‑solving segments. Breaks are short, supervised transitions, not unstructured free time.

Behavior and code of conduct

• Respectful behavior is required. Repeated disruptive behavior may result in removal from activities and, in extreme cases, dismissal without refund.

Photography and media

• We may take photos of activities for promotional use. We will not publish identifiable student images without a signed release. Staff photos and bios may appear on the site.

Privacy and registration data

• Registration is handled on a separate site. That site collects emergency contact and health information necessary for safe participation. If you have privacy concerns, contact the camp office before registering.

Fees and refunds

• Registration confirms your spot. Our refund and cancellation policy is posted on the registration site; please review it before completing payment.

• Where do I drop off my child? Drop‑off inside the main lobby of Michael and Karen O'Conner Building (OCNR); staff will direct you to the check‑in desk.
• What if my child needs medication? Complete the medication authorization form on the registration site and bring medication in original packaging at check‑in.
• Can my child bring a phone or laptop? Phones must be silent and used only with permission. Laptops are allowed only if pre‑approved and with required software installed.
• Is lunch provided? Yes, lunch is provided daily by university dining and included in the camp fee.
• Can dining accommodate allergies? Dining staff can accommodate many dietary needs if allergies/restrictions are listed on the registration form. For medically necessary special diets that cannot be met, contact the camp office before the program.
• What happens in bad weather or extreme heat? All activities are held indoors except the short walk to and from lunch. In extreme heat or bad weather we keep students indoors, increase hydration and cooling measures, and notify families of any major schedule changes.
• Who do I contact for last‑minute changes? Use the camp contact email or phone listed below; staff monitor messages during program hours.
• How do I add an authorized pick‑up person? Email the camp office with the person’s full name and relationship before the start of camp or bring written authorization to check‑in.