Why and How to File a VPAT

All federal and state agencies require IT products and services to be reviewed for digital accessibility compliance. This includes institutions of higher education. The review must be done whether the IT is procured, developed, maintained, or used by the agency. To do that review, we ask you to fill out a Voluntary Product Accessibility Template (VPAT).

The VPAT is the industry standard for digital accessibility review. It covers Web Content Accessibility Guidelines (WCAG) that are the foundation of digital accessibility testing on all electronic and information resources (EIR). Each VPAT edition provided by the Information Technology Industry Council (ITI) covers the requirements of a portion of our international community.

University requirements

TAMU-CC requires version 2.0 or higher and one of the following editions:

  • Rev WCAG: covers WCAG for websites and web-based applications.
  • Rev 508: covers WCAG and additional federal standards in Revised Section 508 for hardware and software.
  • INT: covers WCAG, federal regulations, and international regulations.

Filling out the VPAT

TAMU-CC will review your completed VPAT, or Accessibility Conformance Report (ACR), and determine your current level of accessibility compliance. It is okay if you do not have 100% conformance right now. We expect that. We also expect your company to include the issues you find in your product roadmap. Improvement is expected and desired.

Do not rush to file a VPAT. Make sure your technical or accessibility team completes the review. Let your legal team review the responses. Inaccurate or false information will affect your digital accessibility compliance determination:

  • Missing header information (e.g., date of review, name of the IT)
  • Unreliable evaluation methods (e.g., general product knowledge without the use of assistive technology or people with disabilities)
  • Missing or uninformative Remarks and Explanations
  • Inappropriate use of "Not Applicable" in Conformance Level

Here is what you should fill out depending on your EIR:

  1. WCAG 2.x Report - Required
    1. What to fill out:
      1. Table 1: Success Criteria, Level A
      2. Table 2: Success Criteria, Level AA
    2. What is optional:
      1. Table 3: Success Criteria, Level AAA
  2. Revised Section 508 Report - Required
    1. What to fill out:
      1. Chapter 3: Functional Performance Criteria (FPC)
      2. Chapter 6: Supporting Documentation and Services
    2. What to fill out based on EIR type:
      1. Chapter 4: Hardware
      2. Chapter 5: Software (e.g., includes web-based applications and mobile apps)

Submitting to agencies for review

We recommend placing ACRs on an "Accessibility" webpage. Or you can email eirac@tamucc.edu.

Each agency’s digital accessibility specialist will review your responses and score them. They will determine if your EIR is compliant or non-compliant.


Accessibility consultation

The Gartner Market Guide for Digital Accessibility, published in October 2021, includes a list of digital accessibility consulting agencies.

Free Training

Free training on filling out VPATs

This quick guide on WCAG (Web Content Accessibility Guidelines) includes standards to most types of EIR, not just the web.


Federal and International Guidelines

State Rules and Guidelines