University Rules & Procedures
University rules and procedures should be read in conjunction with related Texas A&M University System policies and regulations.
01 GOVERNANCE
- 01.01.99.C0.01 Review and Approval of University Rules and Procedures (December 17, 2018)
02 ORGANIZATION OF SYSTEM
- 02.05.99.C0.01 President’s Cabinet (September 3, 2021) *Under Review*
03 STATEMENTS OF MISSION AND OBJECTIVES
- 03.02.99.C0.01 University Mission and Program Inventory (February 22, 2021)
07 ETHICS, CONFLICT OF INTEREST
- 07.02.99.C0.01 Ethics Training for Staff Involved in Financial Assistance (February 22, 2021)
- 07.03.01.C1 Political Campaign Events in University Facilities (May 5, 2023)
08 CIVIL RIGHTS PROTECTIONS AND COMPLIANCE
- 08.01.01.C1 Civil Rights Compliance (August 22, 2022)
- 08.01.01.C1.01 Student Pregnancy and Parenting Support (August 22, 2022)
- 08.01.01.C1.02 Employee Request for Religious Accommodations (August 22, 2022)
- 08.01.02.C0.01 Employee/Applicant Requests for Reasonable Accommodations Under the ADA (March 22, 2021)
- 08.01.02.C0.02 Accommodations at University Facilities and Events (April 7, 2022)
- 08.01.02.C0.03 Service and Emotional Support Animals (March 22, 2021)
- 08.99.99.C1 Expressive Activity on Campus (May 14, 2020)
09 ADMINISTRATION, LITIGATION AND OTHER
- 09.02.01.C1 Official University Messaging (June 14, 2022) * Under Review*
- 09.02.99.C0.01 University Name and Indicia Usage (September 28, 2020)
- 09.02.99.C0.02 Branded Items (October 10, 2022)
- 09.02.99.C0.03 Commercial Filming, Videography, and Photography (August 16, 2021)
11 CENTERS, DEGREES, AND PROGRAMS
- 11.03.99.C0.01 Shortened Courses and Credit Hours (December 17, 2018)
- 11.07.99.C0.01 Granting Honorary Degrees (December 17, 2018)
- 11.08.99.C1 Awarding of Posthumous Degrees (January 4, 2019)
- 11.10.99.C0.01 Development of Academic Degree Programs (February 28, 2022)
- 11.10.99.C0.02 Development of Certificate Programs (February 28, 2022)
- 11.10.99.C0.03 Development of Courses and Catalog Revisions (February 28, 2022)
- 11.10.99.C0.04 Distance Education Programs (February 28, 2022)
- 11.10.99.C0.05 Substantive Change (October 17, 2022)
- 11.99.02.C0.01 Conduct Requirements for Admissions Applications and Transcripts (January 6, 2020)
- 11.99.99.C0.01 Academic Minors (October 17, 2022)
- 11.99.99.C0.02 Co-Curricular Services to Minors (January 24, 2022)
- 11.99.99.C0.04 Academic Calendar Approval (July 14, 2022)
- 11.99.99.C0.05 Certification of Degrees (January 22, 2019)
12 FACULTY
- 12.01.01.C1 Tenure (January 21, 2020)
-
12.01.99.C0.01 Academic Rank Descriptors for Tenured and Tenure-Track Faculty (April 11, 2022)
- 12.01.99.C0.02 Academic Freedom (April 11, 2022)
- 12.01.99.C0.03 Responsibilities of Faculty Members (April 11, 2022)
- 12.01.99.C0.04 Descriptions of Teaching, Librarianship, Scholarship and Creative Activity, and Service (June 16, 2022)
- 12.01.99.C0.05 Faculty Dismissals, Administrative Leave, Non-Reappointments, and Terminal Appointments (April 11, 2022)
- 12.01.99.C0.06 Performance Reviews of Full-Time Faculty Members (April 11, 2022)
- 12.01.99.C1 Granting Extension of Tenure Probationary Period (June 22, 2022)
- 12.03.99.C1 Faculty Workload (January 8, 2020)
- 12.03.99.C1.01 Assignment of Faculty Workload Credit (January 8, 2020) *Under Review*
- 12.04.99.C0.01 Faculty Senate (November 26, 2018)
- 12.06.99.C0.01 Post-Tenure Review (January 24, 2022)
- 12.07.99.C0.01 Fixed-Term Faculty Members (June 16, 2022) *Under Review*
- 12.99.01.C0.01 Faculty Development Leave (September 28, 2020) *Under Review*
- 12.99.01.C0.02 External Faculty Fellowships and Awards (May 11, 2020)
- 12.99.99.C0.01 Recruitment and Appointment of Faculty (March 2, 2020)
- 12.99.99.C0.02 Faculty Attendance at University Commencement (March 2, 2020)
- 12.99.99.C0.03 Designation of Graduate Faculty (March 4, 2019)
13 STUDENTS
- 13.02.99.C0.01 Student Complaints Regarding Employees (July 14, 2022)
- 13.02.99.C0.03 Student Grade Appeals (May 13, 2019)
(Student Grade Appeal Packet) - 13.02.99.C0.04 Student Academic Misconduct (May 13, 2019) *Under Review*
- 13.02.99.C0.05 Students’ Role in Institutional Decision Making (April 1, 2019)
- 13.03.99.C0.01 Academic Scholarships (November 25, 2019) *Under Review*
- 13.03.99.C0.02 Athletic Scholarships (December 17, 2018) *Under Review*
- 13.03.99.C0.03 Institutional Scholarships (April 27, 2020) *Under Review*
- 13.04.99.C1 Student Travel (May 8, 2019)
- 13.04.99.C1.01 Student Travel (May 8, 2019)
- 13.99.99.C0.01 Course Examinations and Study Week (June 1, 2020)
- 13.99.99.C0.03 Incapacitation or Death of a Student (November 26, 2018)
- 13.99.99.C0.04 Midterm Grades (November 26, 2018)
15 RESEARCH PROGRAMS
- 15.01.01.C0.01 Administration of the Research Enhancement Program (February 22, 2021) *Under Review*
- 15.01.01.C0.02 Administration of Sponsored Agreements (January 11, 2021)
- 15.01.02.C0.01 Compliance with the Federal Procurement Integrity Act (January 11, 2021)
- 15.01.03.C1 Financial Conflicts of Interest in Sponsored Research (April 3, 2019)
- 15.01.05.C0.01 Facilities and Administrative Costs of Extramural Projects (June 15, 2020)
- 15.02.99.C1 Export Controls (March 24, 2020) *Under Review*
- 15.05.04.C1 High-Risk Global Engagements and International Collaborations (February 10, 2023)
- 15.99.01.C1 Use of Human Subjects in Research (April 25, 2019)
- 15.99.03.C1 Ethics in Research, Scholarship, and Creative Activity (May 15, 2018)
- 15.99.06.C1 Use of Biohazards in Research, Teaching, and Testing (February 7, 2022)
- 15.99.07.C1 Use of Vertebrate Animals in Research, Teaching, and Testing (February 7, 2022)
16 COMPLIANCE – GENERAL
17 INTELLECTUAL PROPERTY
- 17.01.01.C0.01 Faculty-Authored Textbooks and Other Educational Materials (October 17, 2022)
18 ATHLETICS
- 18.01.99.C0.01 Institutional Control of Intercollegiate Athletics (October 26, 2020)
21 GENERAL FINANCE
- 21.01.02.C0.01 Credit Card Collections (August 16, 2021)
- 21.01.02.C0.02 Online Payments (August 16, 2021)
- 21.01.07.C0.01 Withdrawal of Agency Funds (September 19, 2016)
- 21.01.09.C0.01 Accountability and Responsibility for State Property (March 22, 2021)
- 21.05.01.C0.01 Acceptance of Gifts, Donations, Philanthropic Grants, and Endowments (October 17, 2022) *Under Review*
- 21.05.01.C0.02 Endowed Faculty Positions (March 2, 2020) *Under Review*
- 21.99.04.C1 Disposition of Abandoned and Unclaimed Personal Property (May 3, 2023)
- 21.99.09.C0.01 Access to University Property for Soliciting Donations and for Sales and Rentals (August 16, 2021)
24 RISK MANAGEMENT
- 24.01.01.C0.01 Utility Cart Safety (October 23, 2019)
- 24.01.01.C0.02 Occupational Health Program (November 25, 2019)
- 24.01.06.C1 Programs for Minors (August 16, 2021)
- 24.01.99.C0.01 Guest Speakers, Lecturers, and Entertainers (February 27, 2023)
25 EXPENDITURE OF FUNDS
- 25.06.01.C1 Historically Underutilized Business Program (May 4, 2022)
- 25.07.03.C0.01 Purchasing Administration (July 2, 2018)
- 25.07.99.C1 Contract Administration (August 14, 2020)
- 25.99.09.C0.01 Cellular Communication Devices & Services (November 7, 2022)
26 TUITION AND FEES
- 26.01.99.C0.01 Tuition and Fees (January 10, 2022)
29 INFORMATION RESOURCES
- 29.01.04.C0.01 Electronic and Information Resources Accessibility (April 17, 2023)
- 29.01.99.C1 Security of Electronic Information Resources (August 28, 2018) *Under Review*
(IT Acceptable Use)
(Cybersecurity Control Standards)
(Cybersecurity Control Standards - Appendix A)
31 COMPENSATION AND BENEFITS
- 31.01.01.C0.01 Employee Compensation Administration (January 17, 2023)
- 31.01.08.C1 Merit Pay (May 10, 2019)
- 31.01.08.C1.01 Merit Pay for Faculty (May 10, 2019)
- 31.01.09.C0.01 Overtime (November 29, 2021)
- 31.01.10.C0.01 Service Awards (October 3, 2016)
- 31.01.99.C0.01 Approval of Supplemental Pay and Dual Employment (July 14, 2022)
- 31.02.13.C0.01 Wellness Release Time (February 22, 2021)
- 31.03.02.C0.01 Sick Leave (February 27, 2023)
- 31.03.05.C0.01 Parental Leave (February 27, 2023)
- 31.05.01.C1 Faculty Consulting, External Professional Employment, and Conflicts of Interest (August 16, 2021)
- 31.05.02.C0.01 External Employment (September 28, 2020)
- 31.08.01.C1 Faculty and Staff Emeritus (April 23, 2018) *Under Review*
32 EMPLOYEE RELATIONS
- 32.01.01.C0.01 Complaint and Appeal Process for Faculty Members (November 29, 2021)
- 32.01.01.C0.02 Faculty Ombuds (April 27, 2020)
- 32.01.02.C0.01 Complaint and Appeal Process for Non-faculty Employees (August 16, 2021)
33 EMPLOYMENT, STANDARDS OF CONDUCT
- 33.04.99.C0.01 Non-Research Animals on University Property and in Facilities (May 16, 2022)
- 33.04.99.C0.02 Use of University Vehicles (January 10, 2022)
- 33.04.99.C0.03 Tailgating (May 16, 2022)
- 33.05.01.C0.01 Employee Betterment Program (February 21, 2022)
- 33.05.02.C0.01 Required Training for Employees and Affiliates (February 28, 2022)
- 33.06.01.C0.01 Flexible Work Arrangements (February 27, 2023)
- 33.99.01.C0.01 Filling Staff Vacancies (January 24, 2022)
- 33.99.03.C0.01 Performance Reviews for Non-Faculty Employees (February 21, 2022)
- 33.99.03.C0.02 Performance Reviews of Academic Administrators (February 28, 2022)
- 33.99.04.C0.02 Promotion of Full-Time Faculty Members (July 14, 2022)
- 33.99.08.C0.01 Student Employment (January 22, 2024)
- 33.99.08.C0.02 Graduate Assistants (January 22, 2024)
- 33.99.08.C0.03 Student Internships (January 22, 2024)
- 33.99.14.C1 Criminal Background Checks (September 1, 2022)
- 33.99.99.C0.01 Postdoctoral Research Associates (October 26, 2020)
- 33.99.99.C0.02 Assistant and Associate Deans (January 17, 2023)
- 33.99.99.C0.03 Academic Department Chairs (January 17, 2023)
- 33.99.99.C0.05 Children and Dependent Adults in the Workplace (November 25, 2019)
34 SAFETY OF EMPLOYEES AND STUDENTS
- 34.02.01.C1 Drug and Alcohol Abuse and Rehabilitation Programs (March 2, 2021)
(Report on Sites of Permitted Use of Alcohol) - 34.05.99.C1 Tobacco Use, Smoking, and E-Cigarettes/Vaping (May 18, 2020)
- 34.06.02.C1 Carrying Concealed Handguns on Campus (November 18, 2021) *Under Review*
- 34.07.01.C0.01 Emergency Management (April 22, 2019)
- 34.07.02.C0.01 Academic Continuity Planning (January 11, 2021)
- 34.99.99.C0.01 Recreational Transportation and Self-Balancing Devices (December 17, 2018)
- 34.99.99.C0.02 Use of Face Coverings to Reduce the Spread of Communicable Diseases (July 13, 2020) Not Currently in Effect
41 REAL ESTATE MANAGEMENT
- 41.01.01.C0.01 Use of University Facilities (February 27, 2023)
- 41.01.01.C0.02 Building Access and Key Control (February 21, 2022)
- 41.01.01.C0.03 Management of Buildings, Grounds, and Other Improvements (January 10, 2022)
- 41.01.01.C0.04 Facility Use Rental and Recovery of Rental Charges (February 27, 2023)
51 FACILITIES PLANNING AND CONSTRUCTION
- 51.06.99.C0.01 Naming of Buildings and Other Entities (June 16, 2022)
- 51.99.99.C0.01 Permanent Memorials and Honorariums (March 18, 2019)
61 INFORMATION AND COMMUNICATIONS
- 61.01.02.C0.01 Public Information (October 23, 2019)
- 61.99.01.C0.01 Collection of Archival State Records (February 4, 2019)
- 61.99.99.C0.01 University Information (March 18, 2019)
- 61.99.99.C0.02 Web Presence (January 22, 2024)
- 61.99.99.C0.03 Compliance with Texas State Publications Depository Program (March 4, 2019)
- 61.99.99.C0.04 Social Media Guidelines (May 11, 2020)
- 61.99.99.C0.05 Marketing and External Communications (March 18, 2019)