University Technology Council

Purpose or Function:  The University Technology Council facilitates overall digital and information technology strategies, planning, and policies. Through engaged partnership, the council promotes effective and efficient digital capabilities for the university to remain competitive in the political, economic, and business environments.

The University Technology Council shall create and collaborate with other University committees to effectively accomplish its goals. The following committees will augment the University Technology Council: Academic Computing Committee, Business Computing Committee, Data Stewards Committee , Electronic & Information Resources Accessibility Committee, Instructional Technologies & Distance Education Committee, and Research Computing Committee. The University Technology Council also significantly collaborates with the University Web Council.

Membership: The council is chaired by the Chief Information Officer. The council's membership will generally consist of senior representatives at the Associate Vice President, Associate Dean/Director, or higher level from the following areas: Academic Affairs, Finance & Administration, Advancement Services, Enrollment Management, Marketing & Communications, Athletics, Planning, Analytics, Institutional Research, and Strategic Initiatives, Student Engagement and Success, Research and Innovation, Mary and Jeff Bell Library, and Digital Learning and Academic Innovations appointed by the area supervisor. Faculty Senate will appoint one (1) representative. The Provost will appoint one (1) representative from the academic colleges/schools. The council chair serves as a non-voting ex officio member of each committee associated with the University Technology Council. Members will serve 2-year, renewable terms.

Chair: Chief Information Officer

Responsible University Official: Senior Associate Vice President for Information Technology/Chief Information Officer

Academic Computing Committee

Purpose/Function:  The Academic Computer Committee promotes connection and collaboration between business partners in student administration, academic administration, and Information Technology to further governance, innovation, and robust digital practices aligned with trends in higher education and adoption of digital capabilities.   To achieve this goal, this committee will: 

1. Focus on university administrative systems utilized for student and academic support
2. Review, research, and recommend digital practices and/or initiatives to enhance business processes
3. Regularly review the status of projects within the selected portfolio and reassess priorities of those initiatives as necessary
4. Review software licensing, both current and requested

These tasks support the university's strategic mission as a premier educational institution by creating an environment that articulates and provides resources necessary for student success, service excellence in operations, and an ecosystem of innovative academic departments and units.

Membership: The chair will be the Information Technology representative appointed by the Chief Information Officer. Supervisors from the following units will appoint representatives to standing terms: Information Technology, Academic Affairs, Bursar, College of Graduate Studies, Digital Learning and Academic Innovations, Enrollment Management (2), Planning, Analytics, Institutional Research, and Strategic Initiatives, Student Engagement and Success, and the University Registrar. Membership will generally consist of executives at the director level or above in roles that commit resources related to student or academic administration processes or activities using digital services. Representatives should be able to speak to current and future software to accomplish business goals. These executives will be aware of trends within their respective business areas, the university's needs, and any legislation that will affect the institution. This group will contain focused working groups for mandatory requests and specific application security reviews. The Chief Information Officer serves as a non-voting ex-officio member.

Chair: Information Technology representative

Business Computing Committee

Purpose/Function:  The Business Computing Committee promotes connection and collaboration between business partners in general administrative areas and Information Technology to further governance, innovation, and robust digital practices aligned with higher education trends and digital capabilities adoption. To achieve this goal, this committee will: 

1. Focus on university administrative systems utilized for university operations, general business, and administrative support
2. Review, research, and recommend digital practices and/or initiatives enhancing business processes
3. Regularly review the status of projects within the portfolio and reassess priorities of those initiatives as necessary
4. Review software licensing, both current and requested

These tasks support the university's strategic mission as a premier educational institution by creating an environment that articulates and provides resources necessary for student success, service excellence in operations, and an ecosystem of innovative academic departments and units.

Membership: The chair will be the Information Technology representative appointed by the Chief Information Officer. Supervisors from the following units will appoint representatives to standing terms: Information Technology (2), Administrative Operations, Athletics, Comptroller, Environmental, Health & Safety, Human Resources, Advancement Services, Marketing & Communications, University Police Department, and University Services. The Chief Ethics & Compliance Officer serves as a voting ex-officio member. Membership will generally consist of executives at the director level or above in roles that commit resources related to general administrative, general business, or operational processes or activities using digital services. Representatives should be able to speak to current and future software to accomplish business goals. These executives will be aware of trends within their respective business areas, the university's needs, and any legislation that will affect the institution. This group will contain focused working groups for mandatory requests and specific application security reviews. The Chief Information Officer serves as a non-voting ex-officio member.

Chair: Information Technology representative

Data Stewards Committee

Purpose/Function: The Data Stewards Committee promotes the availability, usability, integrity, and security of enterprise data across the university. Data stewards will guide appropriate data use through planning, policy, and protocols at the university. The scope may include data associated with business processes for the life cycle of the university employee and student populations as well as operational activities in Information Technology. The committee will collaborate with other departments to ensure data security, privacy, and compliance through the appropriate classification of enterprise data and reviewing training provided to users who will interact with data.  The data stewards facilitate reporting by interpreting data and providing guidance for definitions and reporting purposes.  The Data Stewards Committee:

1. Recommends procedures and establishes and guidelines for university-wide data administration activities including:
   • classification of data
   • access to data
   • data security (with Academic & Business Computing Committees)
   • data documentation
   • data integrity, validation, and correction
   • data manipulation, modification, extraction, and reporting
2. Provides consistency in the approach, designation, and governance of data, metadata, and the information base of business processes

Membership: The chair will be the Information Technology representative appointed by the Chief Information Officer. Membership will consist of the following voting, ex-officio members: Associate Vice President for Student Success, Bursar, Chief Information Security and Privacy Officer, Vice President for Enrollment Management, Director of Strategic Projects, Executive Director of Recruitment and Admissions, Chief Human Resources Officer, Associate Vice President for Planning, Analytics, Institutional Research, and Strategic Initiatives, Director of Student Financial Assistance, University Records Retention Officer, and University Registrar. Membership consists of individuals responsible for operational oversight, data quality, privacy/security/risk management, and policies/procedures for university data. The Chief Information Officer serves as a non-voting ex-officio member.

Chair: Information Technology representative

Digital Learning and Instructional Technology Committee

Purpose/Function:  The charge of the Digital Learning and Instructional Technology (DLIT) Committee is to shape the digital learning and instructional technologies landscape at TAMU-CC and provide advisement on future actions and processes implemented by the Digital Learning and Academic Innovations (DLAI) team and Information Technology (IT).  The DLIT Committee promotes collaboration, sets direction, and establishes priorities for evaluating, enhancing, and supporting instructional technology and digital education solutions for the university.

The committee will:

1. Advise DLAI and IT on issues related to TAMU-CC’s digital learning strategy.
2. Assist with setting directions and priorities for the university's instructional technology and digital learning resources including but not limited to LMS, classroom technologies, applications, and online resources.
3. Serve as a voice for academic units in the development, maintenance, and improvement of innovative instructional technologies and learning practices for all modalities of teaching.
4. Advise on DLAI and IT services, including Quality Assurance plans.
5. Evaluate current instructional technology and its effectiveness.
6. Identify new instructional technologies to be investigated and piloted and, if found desirable, provided to the university.
7. Curate an inventory of university reviewed and approved instructional technologies and where they are available.
8. Communicate instructional technology and digital learning directions and initiatives to faculty, staff, and students, explore enterprise and strategic partnerships, and other strategic opportunities.

Membership: The committee will be co-chaired by two (2) voting ex-officio members: the Director of Digital Learning and Academic Innovations and Director of User Support Services. Additional membership consists of:

One (1) representative appointed by the supervisor from each of the following areas:

• Each academic college/school
• College of Graduate Studies
• Mary and Jeff Bell Library
• Center for Faculty Excellence
• University Registrar
• Office of Student Success

Representatives appointed from the following bodies:

• Graduate Council
• Faculty Senate (1-year term)
• Student Government Association (1 Undergraduate and 1 Graduate with 1-year terms)

Unless otherwise noted above, appointed members will serve two-year renewable terms. The Chief Information Officer and the Dean of Libraries will serve as non-voting ex-officio members.

Chair: Director of Digital Learning and Academic Innovations and Director of User Support Services

Electronic and Information Resources Accessibility Committee

Purpose/Function: The Electronic and Information Resources Accessibility Committee promotes connection and collaboration in service to university community of all abilities through 1) reviewing the university's procedures, processes, and practices regarding the accessibility of electronic and information resources, and 2) ensuring that procedures, processes, and practices comply with federal, state, system, and local laws and adequately support the university's disabled population.

Membership: Membership consists of individuals with expertise in advocacy for people with disabilities or roles that support people with disabilities. Members will be appointed by their supervisor from the following areas: Digital Learning & Academic Innovations, Disability Services, Employee Development & Compliance Services, Institutional Advancement, Information Technology, Mary and Jeff Bell Library, Procurement Services, and Research and Innovation. The committee shall also have a faculty member recommended by Faculty Senate (appointed by their dean/director) and graduate and undergraduate student members appointed by Student Government Association. Staff members based on functional areas shall not have term limits. Faculty and student representatives will have a renewable two-year term. The Chief Information Officer serves as a non-voting ex-officio member.

Chair:  Electronic and Information Resources Accessibility Coordinator

Research Computing Committee

Purpose/Function:  The research Computing Committee promotes collaboration, sets direction, and establishes priorities for evaluating, implementing, enhancing, and supporting cyberinfrastructure for computational research and innovation.  The committee also facilitates grant applications.

Membership: The chair will be the Information Technology representative appointed by the Chief Information Officer. Membership will consist of at least one (1) and no more than three (3) representative from the following units: each academic college/school, Conrad Blutcher Institute, Harte Research Institute, and Research and Innovation. The number of representatives per unit will be determined by the committee chair. The committee chair will also appoint one (1) graduate student. Members should be engaged in supporting or interested in transforming research across a broad spectrum of domains through digital services. Members will be appointed by the area supervisors and serve 2-year, renewable terms. The Chief Information Officer serves as a non-voting ex-officio member.

Chair: Information Technology representative

Last Updated: 02/26/2024