Payroll Cost Transfer (PCT)

PCT, or Payroll Cost Transfer, are used to correct source funding entries (accounts and support accounts) for periods where the payroll has already completed in FAMIS. These are initiated via Canopy. To correct source of funding on an employee/position going forward, the “Assign Costing Allocation” business process will need to be used via Workday. Additionally, PCTs can only be used for one pay period at a time per employee. The worksheet provided on the PCT will allow you to select how to split the funds across multiple accounts or move to a new account.

A training video is available at here.

If you have insufficient balance in your account and the bottom-line control flag is Y (See: What are budget flags?) then transactions for encumbrances, payments, DCR’s will not be permitted to post.  If you have an explanation regarding your negative balance, a DBR is routing or will be, revenue is expected or other plan is in place for your account, please send a brief description and a request to temporarily lift the flag to budget@tamucc.edu .  If the account is a grant account, obtain grant approval first.  Once the transaction posts, please remember to follow up with your plan as noted and request the flag be returned.

A PCT encumbers funds when submitted and then once approved will move the payroll transactions. When submitting a PCT you should not apply a percentage to the account you are moving the payroll from or else it will encumber funds on that same account. For example, I have a worker paid 100% on Account-1 and instead I want to move 50% of their salary to Account-2. A PCT should be done only moving 50% to Account-2, not 50% to Account-1 and 50% to Account-2. If you process a PCT like the latter example the PCT will encumber the expected 50% on Account-1 and Account-2 while 100% of the payroll is still charge on Account-1 resulting in your salary BBA on that account potentially being negative.

No, however, if a PCT is moving payroll to or from a state account it must complete routing three (3) days before the end of the month or else it will post in FAMIS the next month.

Go to the Payroll tab in Canopy and select Payroll Cost Transfer and then select PCT Doc Search. From here you can search by Document ID or UIN/Name.

A request to temporarily lift the flag can be sent to budget@tamucc.edu, please include a description of what is happening and how you will resolve any issues that may result in a negative balance. If the account is a grant account, obtain grant approval first. Once the transaction posts, the flag will be put back on the account.