Monthly Negative Balance Report

The Monthly Negative Balance report is created in the Business Objects data warehouse.  The report will show any accounts with a negative SL or GL balance and any negative SL pools.  Accounts with negative SL and GL balances should be researched and corrected as soon as possible.  It is expected that you reply to the email and let the budget office know how the negative will be resolved within two weeks of receiving the report.  Unresolved balances are presented to the president on a quarterly basis.

The Monthly Negative Balance report is sent to the business coordinator/manager for your department/division.  If you believe you should be receiving a report and are not or should be removed from receiving the report please contact budget@tamucc.edu.

The Monthly Negative Balance report will automatically run after FAMIS month close and will send a report even if there are no negative balances.  If the first two tabs, SL and GL balances, are blank then you have no issues that need attention.

The report is sent after the closing process for the month is complete by accounting. The report can also be requested at any time during the month by emailing budget@tamucc.edu.

Review the transactions that have posted in the last month. Are they correct or known? If they are correct then you will need to transfer money into the account through a departmental budget request (DBR) or will need to complete a fiscal request asking the university for the funds (last resort). If the transactions are incorrect you will need to complete a departmental correction request (DCR), request an encumbrance liquidation, or complete a payroll cost transfer (PCT).