Account Questions

Budget flag information can be found on several FAMIS screens.  SL budget flags can be found on screen 044, SA budget flags can be found on screen 054, and they can also be found in the Attributes section of canopy.  If you have insufficient balance in your account and the bottom-line control flag is Y then transactions for encumbrances, payments, DCR’s will not be permitted to post.  If you have an explanation regarding your negative balance, a DBR is routing or will be, revenue is expected or other plan is in place for your account, please send a brief description and a request to temporarily lift the flag to budget@tamucc.edu. If the account is a grant account, obtain grant approval first.  Once the transaction posts, please remember to follow up with your plan as noted and request the flag be returned.

If you have insufficient balance in your account and the bottom-line control flag is Y (See: What are budget flags?) then transactions for encumbrances, payments, DCR’s will not be permitted to post.  If you have an explanation regarding your negative balance, a DBR is routing or will be, revenue is expected or other plan is in place for your account, please send a brief description and a request to temporarily lift the flag to budget@tamucc.edu .  If the account is a grant account, obtain grant approval first.  Once the transaction posts, please remember to follow up with your plan as noted and request the flag be returned.

To request that an account be frozen (temporarily restricts all transactions), please send a request to budget@tamucc.edu .  To request an account be unfrozen, please provide a reason for the request and if it is a grant account, obtain grant approval first.  Then submit request to budget@tamucc.edu.

In order for an account to be deleted the available balance on the account and for each budget pool must be equal to $0.  If there are support accounts, each support account will also need to be reviewed for a zero balance.  Send a request for an account freeze/delete to budget@tamucc.edu . If no transactions occurred during the fiscal year and no future activity is planned for the account, you may request the account also be dropped immediately.  If there are current FY transactions, then your account is slated for deletion and will automatically be dropped at the end of the Fiscal Year.  Once an account is dropped, it can no longer be reinstated for use.  Request DROPS selectively.

Both frozen and deleted accounts can be reinstated with a reason and a request to budget@tamucc.edu. If the account is a grant account, obtain grant approval first.

Dropped accounts will need to be re-created with accounting services.