Disposing of State Records

All records in the Record Retention Schedule may be disposed of in one of two ways.

Archival Preservation

If a record is designated in the Record Retention Schedule as one which should be kept as an archival record or if a department believes that a record should be kept for archival purposes and placed in the university archives, the department should contact the University Archivist for consultation.


Records must be destroyed in a timely manner. This process has to be approved and documented using the Records Destruction Form. This process is extremely important as we must verify that there is no reason that documents may not be destroyed such as pending litigation, claims, negotiations, audits, open records requests, or administrative review. If any of these are pending, then records must be kept until the completion of these actions.

Assistance in filling out forms is available as needed. Contact Catherine Rudowsky at 361-825-2644 or by email at catherine.rudowsky@tamucc.edu