| 1. |
Safety awareness training specific to the
youth initiative must be provided to all initiative staff who will
work directly with youth participants. Youth initiative sponsors are
responsible for certifying that all staff have attended training,
including an appropriate number of staff with training in first aid
and CPR where appropriate in order to be able to render emergency
assistance within a reasonable amount of time. |
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| 2. |
Each youth participant must turn in a completed Waiver
of Liability/Consent to Treat and Medical Emergency Information. Forms
used by third party youth programs for the purposes of consent to
treat, medical emergencies, and liability waivers must be approved
by Community Outreach. Parents must be asked to give permission for
participants to be photographed; parents have the option to deny giving
such permission. |
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| 3. |
All youth initiative staff with direct physical or
other contact with, direct influence on, and/or the opportunity to
be alone with youth participants fall under the classification of
a security sensitive position. Security background checks will be
performed for each of those staff members by University Police or
certified by another appropriate agency for third party youth initiatives.
All youth initiative staff who exercise direct supervision of youth
participants must be at least 18 years of age and trained in proper
procedures for supervising and relating to minor children. |
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| 4. |
A copy of the budget for the youth initiative, a schedule
of all activities, a discipline management plan, and a request for
facilities will be completed by each youth initiative and returned
to Community Outreach. All youth initiatives are required to show
evidence of general liability and accident medical insurance coverage
meeting University minimal standards or participate in a policy to
be purchased by the University. The cost of the required insurance
coverage will be the responsibility of the University sponsor or third
party. |
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| 5. |
All incidents and accidents which occur in relation
to a youth initiative must be reported using the supplied form and
returned to University Police Department and Community Outreach within
72 hours of the incident. Sponsoring departments, divisions, and units
are responsible for damages to physical facilities, furniture, equipment,
and other physical resources caused by participants in youth initiatives.
In the case of youth initiatives coordinated by third party organizations,
these third parties assume responsibility for all damages. |
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| 6. |
In accordance with University Rule 33.04.99.C1, participants
in youth initiatives must be supervised by adults at all times. |
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| 7. |
Youth initiative coordinators of youth programs conducted
by University units may schedule field trips and other activities
off campus. When participants in youth initiatives are taken off campus,
they will be driven in University-approved vehicles by University-authorized
drivers. An itinerary using the appropriate forms will be filed with
University Police and Community Outreach for each off-campus trip.
Adult personnel on the trip will have appropriate communications devices
to be used in cases of emergencies. |
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| 8. |
The following priorities will be observed when limitations
of space, time, personnel, or other issues prevent all requests for
youth initiatives from being granted as made. Youth initiative coordinators
will maintain flexibility and work with Community Outreach to schedule
and organize their events and activities in a manner that will capitalize
on the use of facilities and services and increase the likelihood
that all youth initiatives have fair and equitable access. |
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8.1 Youth Initiative Priorities: |
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Priority will be given to the following three types
of youth initiatives: |
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- Grant- and contract-related
- Academic program recruiting
- Intercollegiate athletics
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Additionally if several youth programs request use
of the same facilities or services, they normally will be assigned
priority in the following order: |
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- Priority 1: University-conducted youth programs
of an academic nature
- Priority 2: Other University-conducted youth programs
related to the University mission
- Priority 3: Youth programs conducted by external
organizations
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8.2 New or expanded youth programs will not displace
existing youth programs unless the Dean of Community Outreach determines
that the new or expanded program is more suited to the mission of
the University than the existing program. This situation could occur
when two or more activities require the same facilities at the same
time and such accommodation is not possible.Contact for Interpretation:
Dean, Community Outreach |
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