Approved September 4, 2002
Supplements System Regulation 25.99.02 |
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| 1. |
GENERAL |
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1.1 |
The President has delegated authority to the Department
of Purchasing for procuring goods and services required by the University
at the specified quality and quantity levels, and at the best value.
Purchase orders will be awarded on the basis of competitive bidding
whenever predicable. The Department of Purchasing shall follow all
guidelines outlined in the Texas A&M University System Regulation
25.99.02: Component Purchasing Authority. |
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1.2 |
No officer/employee will intentionally or knowingly
make or authorize separate, sequential, or component purchases to
avoid the competitive bid requirements. Purchases may not be broken
down into small purchases to meet the specified dollar limit. |
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1.3 |
Departments are encouraged to contact the Department
of Purchasing as soon as needs are determined to allow for the timely
delivery of services and equipment. |
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| 2. |
RESPONSIBILITIES |
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2.1 |
Employees of the Department of Purchasing shall adhere
to the ethical standards of the Texas A&M University System Ethics
Policy 07.01, and to the Code of Ethics developed by the National
Association of Educational Buyers, Inc. (NAEB). The NAEB Code of Ethics
is as follows: |
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(1) |
Give first consideration to the objectives and policies of the institution, |
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(2) |
Strive to obtain the maximum value for each dollar of expenditure, |
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(3) |
Decline personal gifts or gratuities, |
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(4) |
Grant all competitive suppliers equal consideration insofar as state
or federal statutes and institutional policy permit, |
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(5) |
Conduct business with potential and current suppliers in an atmosphere
of good faith, devoid of intentional misrepresentation, |
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(6) |
Demand honesty in sales representation whether offered through the
medium |
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and, |
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(7) |
assist departments that have been delegated purchasing authority. |
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| Contact for Interpretation: Director of Purchasing |