| 1. |
PARTICIPATION BY HISTORICALLY UNDERUTILIZED BUSINESSES |
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1.1 |
Texas A&M University-Corpus Christi will comply
with System Policy 25.06 and System Regulation 25.06.01 and with
all applicable laws, regulations and executive orders related to
substantive inclusion of Historically Underutilized Businesses (HUBs). |
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1.2 |
The Texas A&M University-Corpus
Christi HUB program will ensure minority and women owned businesses
a fair and equal opportunity to compete for procurement in its construction
contracts, professional services, and purchase, lease, or rental
of all supplies, materials, services and equipment. There will be
no discrimination on the basis of race, color, religion, national
origin, sex, disability, political belief or affiliation in the award
of contracts. Every employee responsible for conducting business
with outside vendors has the responsibility of making a good faith
effort of ensuring that HUBs are afforded an equal opportunity to
compete for all procurement and contracting activities for the University.
This practice will be carried out to the greatest extent allowed
by law and by System Policy 25.06, System Regulation 25.06.01, and
Texas Government Code Chapter 2161. |
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1.3 |
The President has designated the Director
of Purchasing and HUB Programs as the employee responsible for implementing
and administrating all programs dealing with HUB activities. |
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| 2. |
PROCUREMENT RULES FOR HISTORICALLY
UNDERUTILIZED BUSINESS PARTICIPATION |
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2.1 |
Procurement Credit Card purchases
of $0 to $2,000.00 are allowed for purchases of a single transaction.
This procurement is exempt from the solicitation of bids and /or
quotes. The practice of such solicitation is encouraged to utilize
HUBs whenever possible. Procurement Card Reports will be carefully
monitored to recognize HUB and non-HUB expenditures in order to assist
department users in finding HUBs. |
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2.2 |
Procurements of construction, goods,
and services of $0 to $5,000.00 are within the delegated authority
extended to each account manager/coordinator at the department level
with the exception of printing when using state funds. These procurements
are exempt from any bidding solicitation and/or quotes, but the practice
of such solicitation is encouraged for cost comparison with a minimum
of one or two HUBs (of any type) vendors solicited, whenever possible
and time allows. |
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2.3 |
Procurements of construction, goods,
and services of $5,000.00 to $10,000.00 require the solicitation
of three informal bids or quotes, including two from HUBs (any type).
Sufficient time should be given for vendor responses. |
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2.4 |
Procurements of construction, goods, and
services of $10,000.00 to $25,000.00 require the solicitation of
formal bids. The University
shall advertise once in the legal section of any metropolitan newspaper
or advertise for a minimum of 14 days on the Texas Market Place,
when time allows and it is in the best interest of the University.
Qualified HUB vendors (of any type) are to be solicited to the
greatest extent if available. |
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2.5 |
Procurements of construction, goods,
and services of over $25,000.00 require the solicitation of formal
bids and/or request for proposal and the posting of such bids on
the Texas MarketPlace for a minimum of fourteen days when time allows
and it is in the best interest of the University. Qualified HUB vendors
are to be solicited to the greatest extent on such procurements.
Special Note: If sub-contracting opportunities are probable on procurements
over $100,000.00, the Historically Underutilized Business Sub-Contracting
Plan will become a part of the bid solicitation. The accepted HUB
Sub-Contracting Plan will become a provision of the contract as required
by System Regulation 25.06.01, section 2.9 and Texas Government Code
Chapter 2161 Subchapter F. All procurements over $50,000.00 will
be reviewed for possible sub-contracting opportunities and will be
made a part of the bid when determined the opportunity exists, and
when time allows and it is in the best interest of the University. |
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| 3. |
HISTORICALLY UNDERUTILIZED BUSINESS
SUB-CONTRACTING PLAN |
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3.1 |
Texas A&M University-Corpus Christi
will involve qualified Historically Underutilized Businesses (HUBs)
in all sub-contracting opportunities on procurements of $100,000.00
or above when it is determined by the HUB Coordinator that such opportunities
exist. |
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3.2 |
Texas A&M University-Corpus Christi
Historically Underutilized Business Sub-Contracting Plan (HSP) requires
the following: |
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(1) |
A good faith effort will be made to assist HUBs in receiving
a portion of the total contract value of all contracts that TAMU-CC
expects to award in a fiscal year. |
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(2) |
A reference list of certified HUBs will be developed. |
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(3) |
A potential contractor/vendor’s participation in a Mentor
Protégé Program under the Texas Government Code 2161.065
and the submission of a protégé as a subcontractor
in the HUB Sub-Contracting Plan constitutes a good faith effort for
the particular area to be sub-contracted with the protégé. |
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(4) |
A pre-bid conference for project requirements, HSP review,
and site visits will be conducted. |
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(5) |
A “Best Value” criteria for the award of contracts
within the limits of the law by the State of Texas will be included. |
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| 4. |
MARKETING AND OUTREACH PROGRAMS |
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4.1 |
TAMU-CC will expand the Purchasing
HUB Web Page, developing it into a site that includes a list of HUB
vendors as well as information on rules, the HUB Sub-Contracting
Plan, and project bid opportunities for HUBs. It is the intent of
TAMU-CC that the site will also be accessible to the Texas Universities
HUB Coordinators Web Site, which will link HUB vendors to other procurement
opportunities within the A&M System and other State of Texas
higher education institutions. |
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4.2 |
TAMU-CC will participate, plan and
assist in economic opportunity forums, internal vendor forums, spot
bid fairs, and community outreach activities within the South Texas
Region including, but not limited to, those sponsored by legislators,
the Texas Building and Procurement Commission (TBPC), other A&M
System components, other State of Texas agencies and institutions,
and private business entities deemed beneficial to the TAMU-CC HUB
Program. |
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4.3 |
The University will sponsor a Mentor/Protégé Program
and maintain relationships with a minimum of three prime contractors
and HUB vendors. This program is in accordance with Texas Government
Code Chapter 2161, Subchapter B. |
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4.4 |
TAMU-CC will actively assist vendors
in the HUB Certification process by providing them with an explanation
of the documentation required by the Texas Building and Procurement
Commission (TBPC) and by calling the TBPC, when necessary, for interpretation
of forms and requirements. |
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4.5 |
TAMU-CC will provide HUB training,
other educational seminars, and vendor forums for TAMU-CC employees
as deemed necessary. |
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| 5. |
REPORTING |
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5.1 |
A HUB Program Report will be submitted
no later that the 15th of each month via the HUB Reporting Database
to the HUB system office. |
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5.2 |
The Semi-Annual and Annual HUB Report
will be submitted to the Texas Building and Procurement Commission
by the required deadline set by the State of Texas as required by
Texas Government code 2161, Subchapter C. |
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| Contact for Interpretation: Director of
Purchasing and HUB Programs |